Undersecretaries Assistant Secretaries Agency and Provider Owners Regional Manager Education Department Superintendents People Simple and Additional Institutions Minds All Others Anxious

1. The division of Education (DepEd) fears the enclosed Pointers regarding send of students’ class Records, which determines common functions and standards in the request, and release of students’ type 137 (Permanent Record) and version 138 (document cards) overall public facilities nationwide.

2. This insurance policy will make sure the smooth and effective asking for and delivering of students’ university records without inconveniencing the learners and parents.

3. All DepEd ordering and other related issuances, regulations and rules, and procedures, which you’ll find are contradictory using this rules, is hereby repealed, rescinded, or changed properly.



I. Rationale

There’s two fundamental university documents that report the learner’s visibility and academic and extra-curricular rankings: kind 137, referred to as everlasting track record, which contains the learner’s page and traditional scholastic history, and Form 138 or perhaps the review credit which will show the scholastic capabilities of a student in certain faculty spring. DepEd Purchase Number 8, s. 2015, the class evaluation insurance, provided the guidelines about facts become incorporated methods 137 and 138.

Version 138 try supplied to levels 1 to 10 students every end of the grading years while levels 11 to 12 will get they every terminate term. After the institution season, https://besthookupwebsites.org/bdsm-sites/ Form 138 happens to be a required post for a learner enroll to a higher grad level because furthermore implies the learner’s promotional standing. Then again, university regulators request the discharge of Form 137 of levels 1 to 12 students whom shift to a new university or change from basic to supplementary.

Inside the absence of definitive methodologies, the process of asking for and delivering of official school reports of learners changes per college. This strategy shall create the processes becoming embraced through class in dealing with the learner’s school paperwork once learners enroll, shift universities, and ask for relevant documents for other relevant requirements.

Two. Reach associated with the Policy

This purchase aims to develop common operations and methodologies in the request and release of students’ type 137 (Permanent history) and version 138 (review Card) throughout educational institutions and schooling unit practices (SDOs) nationwide.

III. Definition of Keywords

  1. Version 137 (lasting report) – long lasting school student tape featuring the old scholastic and co-curricular tape with the student
  2. Version 138 (document cards) – record revealing the educational show of a learner in specific class annum
  3. Getting class – the institution requesting for all the lasting files of a moving student
  4. Coming Faculty – the school launching the long lasting registers of a transferring student

IV. Insurance Policy Statement

The office hereby build the conventional activities and methodologies in asking for and delivering of learner’s university lists. This procedure adheres to the DepEd’s vision, mission and center principles and subscribes to the rules of:

a. totally free, quality fundamental education;

b. visibility and accountability;

c. convenience and timely release of students’ college reports; and

d. Safeguards and confidentiality of learners’ data.

Recommendations on Learner’s Faculty Documents

This policy describes the normal methods into the transfer of learners’ faculty reports. This approach highlights the systems in requesting the long-term college information (Form 137) for an efficient shift of paperwork without inconveniencing the parents and/or students.

To be sure the productive release and transfer of learners’ school registers, all of the following shall be noticed:

a. The exchange of records of students must made simple and rapid without encumbering the students and mom and dad. However, this should certainly not undermine the confidentiality and safeguards of faculty files.

b. Receiving institutes shall protected all long-term registers (Form 137) of most incoming students before the finish of primary grading period. For transferred-in learners during university year, move of papers will be secure four weeks (30) through the first day of class attendance.

c. students and/or her adults or parent commonly able to hand-carry the Permanent documents (type 137) toward the obtaining class.

d. In case of unavailability of kind 137 as a result instances beyond the controls, the state on Promotions (University version 5) can be utilized as replacement, which is available from the facilities section Office (SDO).

e. The student Critical information technique (LIS) will probably be put as program from inside the need and release of learner college files; ergo the purchase shall strictly feel amongst the getting and originating institutes only.

These methods is implemented to enhance the need and release process:

A. School-to-School Move of Type 137

The majority of business on shift of learner’s class record typically encounter during enrolment time and following your beginning of training courses. To help the soft and fast exchange of registers, the flowchart below defines the operation of consult and discharge of learners’ type 137between the receiving faculty and coming college;